- Travel & Entertainment Reimbursements
As of July 1st 2020, Student Affairs Business Operations no longer processes Travel & Entertainment reimbursements for staff members. Individuals are now able to directly enter their travel and entertainment expenses into the Campus T&E Reimbursement System.
This new process streamlines reimbursement requests to eliminate duplication, and allows for electronic approvals! Please watch the following training videos on how to submit and approve your Travel & Entertainment reimbursement requests directly into the system.
How to submit your Reimbursement Request:
- How to Submit a Domestic Travel Reimbursement- Single Destination Trip
- How to Submit a Domestic Travel Reimbursement- Multi Destination Trip
- How to submit an Entertainment Reimbursement
Please note, if your supervisor is not listed as an approver in the T&E system, or you are in need of technical support, please reach out to Marissa Berwick at firstname.lastname@example.org.
If you are a Student Opportunity Fund recipient, please continue to submit your requests by selecting the link below (or above, wherever it ends up being placed).
- Travel Policy
- Travel FAQ
What can the travel desk help with?
- Plan and book all travel from airfare, hotel, shuttle, car rental etc. from start to finish.
- Estimate travel cost for your future travel needs.
- Provide guidance with general travel concerns and answer questions regarding UC travel policy.
- Process travel reimbursements and provide continuous support from processing to disbursement.
- Work with CSS & Disbursements to plan for increased reimbursement volume, in an effort to reduce turnaround times during peak travel seasons.
- In the near future, provide reporting on travel expenditures and overall travel spend.
- Negotiate with airlines, hotel, and car rental companies.
What are the daily expense limits & general receipts needed?
- This is not a per diem – you will be reimbursed only for daily actual expenses, up to a maximum of $62, for trips lasting more than one and less than 29 days.
- Unused portions of the $62 limit do not carry over from one day to the next.
- Trips lasting longer than 29 days are eligible for a per diem.
- Trips lasting less than 24 hours are not eligible for meals and incidentals unless there is an overnight stay.
- Receipts needed for any trip expense $75 and up.
- Air, hotel and car rental receipts need to be itemized with all charges that show proof of payment (last 4 digits of card) and show a zero balance due.