- Travel & Entertainment Reimbursementsadd
Travel & Entertainment Reimbursements
As of July 1st 2020, Student Affairs Business Operations no longer processes Travel & Entertainment reimbursements for staff members. Individuals are now able to directly enter their travel and entertainment expenses into the Campus T&E Reimbursement System.
This new process streamlines reimbursement requests to eliminate duplication, and allows for electronic approvals! Please watch the following training videos on how to submit and approve your Travel & Entertainment reimbursement requests directly into the system.
Submit a Reimbursement Request
How to submit your Reimbursement Request:
- How to Submit a Domestic Travel Reimbursement- Single Destination Trip
- How to Submit a Domestic Travel Reimbursement- Multi Destination Trip
- How to submit an Entertainment Reimbursement
Department Approvers:
Please note, if your supervisor is not listed as an approver in the T&E system, or you are in need of technical support, please reach out to Marissa Berwick at mberwick88@berkeley.edu.
If you are a Student Opportunity Fund recipient, please continue to submit your requests by selecting the link below (or above, wherever it ends up being placed).
- Travel Policyadd
- Travel FAQadd
What can the travel desk help with?
- Plan and book all travel from airfare, hotel, shuttle, car rental etc. from start to finish.
- Estimate travel cost for your future travel needs.
- Provide guidance with general travel concerns and answer questions regarding UC travel policy.
- Process travel reimbursements and provide continuous support from processing to disbursement.
- Work with CSS & Disbursements to plan for increased reimbursement volume, in an effort to reduce turnaround times during peak travel seasons.
- In the near future, provide reporting on travel expenditures and overall travel spend.
- Negotiate with airlines, hotel, and car rental companies.
What are the daily expense limits & general receipts needed?
- This is not a per diem – you will be reimbursed only for daily actual expenses, up to a maximum of $62, for trips lasting more than one and less than 29 days.
- Unused portions of the $62 limit do not carry over from one day to the next.
- Trips lasting longer than 29 days are eligible for a per diem.
- Trips lasting less than 24 hours are not eligible for meals and incidentals unless there is an overnight stay.
- Receipts needed for any trip expense $75 and up.
- Air, hotel and car rental receipts need to be itemized with all charges that show proof of payment (last 4 digits of card) and show a zero balance due.
- Travel Self Service Optionsadd
Please see the below references to book your individual travel needs. For more details and information on how to book all travel accommodations, please refer to Berkeley Travel website.
- Flights
- All flights must be booked through ConnexUC and can be directly billed to the department charstring. For more information on how to book flights and set up a direct bill, please refer to the "Book a Flight" page on the Berkeley Travel website.
- Conference Registrations
- Staff can submit for reimbursement after the conference has happened. If attending a virtual conference where no Travel was associated, staff will submit an Other Expense Reimbursement.
- Hotel/Lodging
- Hotels can be booked through ConnexUC to get the discounted rate. Maximum rate per night is $275, not including taxes/fees. Must be submitted for reimbursement after travel.
- Car Rental
- Enterprise: Can be direct billed to our UC Berkeley account. Make sure to enter the corporate account code to get the discounted rates and be covered under UC Berkeley insurance. Corporate account code: UCB23AB. Dept. ID code: 7967
- Hertz: Can be booked through ConnexUC to get the discounted rate and be covered under UC Berkeley Insurance. It cannot be direct billed to the University and must be submitted for reimbursement after travel.
- Reimbursements: (Hotels, Conference Registration, Car Rental/Transportation, Meals)
- Individuals are now able to directly enter their travel, entertainment, and other expenses into the Campus Reimbursement System. Please watch the following training videos on how to submit your Travel & Entertainment reimbursement requests directly into the system.
- Travel Reimbursements:
- Entertainment Reimbursements:
- Please note, if your supervisor is not listed as an approver, please have them submit a SARA request (Instructions to submit SARA Request).
- Individuals are now able to directly enter their travel, entertainment, and other expenses into the Campus Reimbursement System. Please watch the following training videos on how to submit your Travel & Entertainment reimbursement requests directly into the system.
- Flights